Terms and Conditions of Stay 宿泊約款

Scope of Application

1. 1.
   Accommodation Agreements and related agreements formed by and between the Facility and the Contractor shall be based on the provisions of these Terms and Conditions. Matters not provided for under these Terms and Conditions shall be governed by laws or generally established practices.
2. 2.
   Notwithstanding the provisions of the preceding paragraph, when the Facility acts in accordance with a special agreement, within such scope as does not violate laws and established practices, the special agreement shall take precedence.

Application for Accommodation Agreement

1. 1.
   Any person wishing to apply for an accommodation contract with our facility shall provide the following information:

   1. （1）
      Name of Guest(s)
   2. （2）
      Date(s) of stay and estimated time of arrival
   3. （3）
      Accommodation fees
   4. （4）
      a.Applicant and his or her contact details
      b.Payer of accommodation fees and his or her contact details
2. 2.
   If the Contractor or the Guest requests, during his or her stay, to continue his or her stay beyond the date(s) of stay provided for under Item 2 of the preceding paragraph, the Facility shall regard it as an application for a new Accommodation Agreement having been made at the time the request is made.

Formation of Accommodation Agreement

1. 1.
   If the Facility accepts an application for an accommodation contract pursuant to the provisions of Article 2, the Contractor or Guest shall pay the application fee specified by the facility as the accommodation fee for the stay period by the due date designated by the facility.
2. 2.
   An Accommodation Agreement shall be formed upon the Facility’s confirmation of payment of the application fee specified in the preceding paragraph.
3. 3.
   If the application fee specified in Paragraph 1 is not paid by the due date specified by the Facility, the Accommodation Agreement shall be deemed invalid.

Security Deposit

1. 1.
   If a contract period for a room is 90 days or longer, the Contractor or the Guest shall deposit a security deposit equivalent to 30 days' accommodation fee by the due date designated by the Facility, together with the application fee set forth in Article 3.
2. 2.
   Even if the initial contract period is less than 90 days, if the total contract period for the room reaches or exceeds 90 days as a result of an extension of stay, the Contractor or the Guest shall, upon the Facility's request, deposit the security deposit by the due date designated by the Facility.
3. 3.
   Upon termination of the Accommodation Agreement, after the room has been vacated and the Facility has completed the room inspection and any other necessary checks, the security deposit shall be refunded to the bank account designated by the Contractor or the Guest.
4. 4.
   The Facility may apply the security deposit toward any unpaid accommodation fees, service charges, penalties, restoration costs, damages, or any other amounts owed by the Contractor or the Guest. Any remaining balance of the security deposit shall be refunded to the Contractor.
5. 5.
   If the security deposit is insufficient to cover the amounts described in the preceding paragraph, the Contractor or the Guest shall promptly pay the deficiency upon demand by the Facility.

Refusal to Sign Accommodation Agreement

1. The Facility may refuse to form an Accommodation Agreement in the following cases.

   1. （1）
      When the application for accommodation is not in line with these Terms and Conditions
   2. （2）
      When the Facility is unable to provide accommodation due to full occupancy or other reasons
   3. （3）
      When it is deemed that the Guest seeking accommodation may engage in an act or acts contrary to the provisions of law, public order or good morals with regard to the accommodation
   4. （4）
      When the Contractor or the Guest seeking accommodation is deemed to fall under any of the following items a) through c)

      1. a)
         Organized crime groups as provided for under Article 2 Item 2 of the Act on Prevention of Unjust Acts by Organized Crime Group Members (Act No. 77 of 1991) (hereinafter referred to as “Organized Crime Groups”), associate members or affiliates of Organized Crime Groups or gangsters, and/or other antisocial forces
      2. b)
         A corporation or other organization whose business activities are controlled by an Organized Crime Group, or Organized Crime Group members
      3. c)
         A corporation that has a person or persons who fall under the category of an Organized Crime Group member among its officers
   5. （5）
      When a violent demand, or a demand for burden exceeding the scope of reason is made with regard to the accommodation
   6. （6）
      When it is deemed that the Guest seeking accommodation is clearly infected with an infectious disease or similar
   7. （7）
      When provision of accommodation is not possible due to a natural disaster, malfunction of facilities, or other unavoidable reasons
   8. （8）
      When the Guest is recognized as being likely to cause substantial inconvenience to other guests or the staff as a result of habitual drunkenness, threatening or intimidating conduct, abusive language, or other similar behavior.
   9. （9）
      When it is deemed that the Applicant or the person seeking accommodation has made a false statement in connection with the application for accommodation, or has intentionally failed to disclose a material fact.

Right of Contractor to Cancel or Terminate Accommodation Agreement

1. 1.
   After the Accommodation Contract has been concluded and prior to the Contract Start Date, the Contractor may cancel the Accommodation Agreement by paying the cancellation fees prescribed by the Facility. The amount of such cancellation fees shall be determined according to the date on which notice of cancellation is received by the Facility, as set forth below:

   Date of Cancellation Notice	Cancellation Fee
   Booking – 31 days prior to contract start	1-day accommodation fee (inc. tax)
   30 days – 15 days prior to contract start	7-day accommodation fee (inc. tax)
   14 days – 1 day prior to contract start	14-day accommodation fee (inc. tax)
   On the contract start day	30-day accommodation fee (inc. tax)

2. 2.
   The term of the Accommodation Agreement shall be a minimum of 30 days, and the Contractor shall not be able to terminate the Agreement during the 30 days from the contract start date.
3. 3.
   From the 31st day after the Contract Start Date, even during the term, the Contractor may terminate the Accommodation Agreement by giving 14 days' prior written notice of the vacation. Notwithstanding the foregoing, the Contractor may terminate the Accommodation Agreement and vacate the room immediately, without providing the required 14 days' prior notice, by paying a penalty equivalent to 14 days' accommodation fees to the Facility.
4. 4.
   If any accommodation fees or other charges have been paid in advance, the Facility shall refund, on a prorated basis, the portion corresponding to the period from the day following the termination date. However, the Facility may deduct any liquidated damages, unpaid charges, or other outstanding amounts from such refund.
5. 5.
   Requests for cancellation or termination by the Contractor shall not be withdrawn or revoked without consent by the Facility.

Right of the Facility to Terminate Accommodation Agreement

1. Even during the contract term, the Facility may terminate the Accommodation Agreement in the following cases.

   1. （1）
      When it is deemed that the Guest may engage in—or has engaged in—an act or acts contrary to the provisions of law, public order or good morals with regard to the accommodation
   2. （2）
      When the Guest is deemed to fall under any of the following items a) through c)

      1. a)
         Organized crime groups as provided for under Article 2 Item 2 of the Act on Prevention of Unjust Acts by Organized Crime Group Members (Act No. 77 of 1991) (hereinafter referred to as “Organized Crime Groups”), associate members or affiliates of Organized Crime Groups or gangsters, and/or other antisocial forces
      2. b)
         A corporation or other organization whose business activities are controlled by an Organized Crime Group, or Organized Crime Group members
      3. c)
         A corporation that has a person or persons who fall under the category of an Organized Crime Group member among its officers
   3. （3）
      When a violent demand, or a demand for burden exceeding the scope of reason is made with regard to the accommodation
   4. （4）
      When it is deemed that the Guest is clearly infected with an infectious disease or similar
   5. （5）
      When provision of accommodation is not possible due to a natural disaster, malfunction of facilities, or other unavoidable reasons
   6. （6）
      When the Guest is recognized as being likely to cause substantial inconvenience to other guests or the staff as a result of habitual drunkenness, threatening or intimidating conduct, abusive language, or other similar behavior.
   7. （7）
      When the Guest engages in smoking in common area or guest rooms (including balconies) except for designated smoking room within this Facility, mischief against firefighting equipment, etc. or other prohibited matters under regulations stipulated by the Facility.
   8. （8）
      When the Guest brings or keeps a pet(s) (excluding service dogs for persons with disabilities as defined by the Service Dogs for Persons with Disabilities Act)
   9. （9）
      When the Guest accommodates any third party in a guest room without the prior approval of the Facility.
   10. （10）
       When it is found that the Applicant or Guest has made a false statement, or has failed to disclose any material fact, in connection with the application for accommodation.

Registration of Stay

1. 1.
   On the day of the stay, the Guest shall register the following items of information at the front desk of the Facility.

   1. （1）
      Name, age, sex, address and occupation of the Guest(s)

      1. a)
         For foreign nationals: nationality, passport number, place of entry and date of entry to Japan
   2. （2）
      Date and time of vacation (check-out)
   3. （3）
      Other items deemed necessary by the Facility
2. 2.
   Guests shall present a valid photo identification document (for foreign nationals, a passport or residence card), and the Facility shall retain a copy thereof.

Compliance with the Regulations of Use

1. 1.
   Contractor and Guests shall comply with the Regulations of Use stipulated by the Facility.
2. 2.
   The Facility shall establish regulations of use for guest rooms and other matters necessary for the management of the building. When these regulations are posted in a prescribed place or notified to the Guest, the Guest shall comply with them.

Period of Room Use, etc.

1. 1.
   The Guest shall be entitled to use the room from 12:00 a.m. on the Contract Start Date through 11:59 p.m. on the Contract End Date.
2. 2.
   Even if the contract period has not expired, the Guest's right to use the room shall terminate upon completion of the check-out procedure and surrender of the room. Thereafter, the Guest shall not be entitled to re-enter or otherwise use the room, regardless of any remaining contract period.
3. 3.
   In the event that the Contractor or the Guest vacates the room prior to the expiration of the contract period, the Facility shall have no obligation to refund any Accommodation Fees or other amounts already paid or received.

Room Assignment

1. The Contractor and the Guest may not request or specify the floor, orientation, view, room number, or any other room conditions, except for plans or room types expressly designated by the Facility.

Business Hours

1. 1.
   The business hours of the main facilities of the Facility are as follows. Detailed business hours of other facilities, etc., shall be announced by the display of notices in various places, and service directories in guest rooms, etc.

   1. （1）
      Front Desk Service (1F): 24 hours a day except between 1:00 a.m. and 2:00 a.m.
   2. （2）
      Gym Service (6F): 24 hours a day
   3. （3）
      Smoking Room (6F): 24 hours a day
2. 2.
   The hours set forth under the preceding paragraph may be subject to change temporarily due to unavoidable circumstances where necessary. In such cases, Guests will be informed in an appropriate manner.

Payment of Fees

1. 1.
   Accommodation fees and charges for services must be paid by the due date specified by this facility.
2. 2.
   Accommodation fees shall be charged even if the Guest chooses not to stay or to vacate before the expiration date of the Agreement after the Facility has provided the Guest with a room and made it available for use.
3. 3.
   In the event that accommodation fees and other charges are not paid by the due date in violation of the provisions of Paragraph 1, the Contractor and the Guest hereby acknowledge and agree in advance that the card key for the guest room may become invalid and that the Facility may request surrender of the room.
4. 4.
   The Facility shall bear no responsibility for any damage suffered by the Contractor or the Guest as a result of the implementation of the measures set forth in the preceding paragraph.

Prohibited Acts

Guests are prohibited from engaging in the following acts.

1. 1.
   Using the common areas or guest rooms for purposes other than accommodation, and providing services to third parties, conducting business activities, solicitation activities, meetings, or any similar activities without the prior approval of the Facility.
2. 2.
   Accommodating any third party other than the Guest or a person previously approved by the Facility in a guest room.
3. 3.
   Posting room information on the Internet or other media (Airbnb or other similar websites, etc.) that solicits the use of guest rooms to an unspecified or large number of third parties, regardless of whether or not any third party actually uses the Facility’s rooms.
4. 4.
   Smoking in any common area or guest room (including balconies), except in the designated Smoking Room provided by the Facility.
5. 5.
   Bringing or keeping a pet(s). (excluding service dogs for persons with disabilities as defined by the Service Dogs for Persons with Disabilities Act)
6. 6.
   Bringing and playing musical instruments.
7. 7.
   Using excessive amounts of perfume, incense, or other substances that generate strong odors.

Matters for Prior Approval

Guests must not engage in the following actions without prior approval from the Facility.

1. 1.
   Installing a telephone line or telephone equipment in the guest room.
2. 2.
   Any act of changing the current state of a guest room, such as changing or installing fixtures in the guest room.
3. 3.
   Changing furniture, fixtures or supplies attached to the guest room or carrying them outside the room.
4. 4.
   Bringing items other than personal belongings necessary for daily life, especially large items such as furniture, into the guest room.

Storage of Guests’ Hand Luggage and Portable Belongings

1. 1.
   If the Guest's luggage arrives at the Facility prior to check-in, the Facility shall store such luggage at its own responsibility only if the Facility has given its prior consent before arrival, and shall hand it over to the Guest at the front desk upon check-in.
2. 2.
   If a Guest’s luggage or personal belongings are left behind in the Facility after the Guest has vacated and handed over the keys to the room, the Facility shall contact the owner and request instructions once the owner is identified; provided, however, if there is no instruction from the owner, or if the owner cannot be contacted, or if the owner is not known, such items will be processed in accordance with the Lost Property Act.
3. 3.
   The Facility's liability for the storage of the Guest's luggage or personal belongings under this Article shall, in the case of Paragraph 1, be governed by the provisions of Paragraph 1, and, in the case of Paragraph 2, be governed by the provisions of Paragraph 2.

Liability for Parking

1. If a Guest uses the parking lot located at the Facility, the Guest shall conclude the Parking Garage Lease Agreement and comply with the conditions and contents.

Guest Responsibility and Liability for Damages

1. 1.
   If the Facility suffers any loss or damage as a result of the intentional act or negligence of the Contractor or the Guest, the Contractor and the Guest shall compensate the Facility for such loss or damage.
2. 2.
   The Contractor and the Guest shall be liable for any damage to the room or to any furniture, fixtures, equipment, or facilities within the Facility caused by their intentional act or negligence, and shall compensate the Facility for such damage.
3. 3.
   The Facility is entirely non-smoking, except in the designated Smoking Room. If smoking is found to have occurred within the Facility, or if tobacco odor, cigarette butts, ashes, or any other evidence reasonably indicating smoking is found in a guest room or elsewhere within the Facility, the Facility may terminate the Accommodation Agreement as a breach of contract. In such event, the Facility may seek compensation from the Contractor and/or Guest for deodorization and cleaning costs, replacement costs for damaged furnishings, fixtures, or equipment, and any other expenses incurred as a result thereof, as well as loss of revenue resulting from the room being taken out of service.
4. 4.
   Pets are not permitted within the Facility, except as required by applicable law. If a pet is found to have been brought into the Facility, the Facility may terminate the Accommodation Agreement as a breach of contract. In such event, the Facility may charge the Contractor and/or Guest for any special cleaning, deodorization, repair, or replacement costs arising from the presence of the pet, including but not limited to costs associated with pet hair, odors, or waste, as well as any loss of revenue resulting from the room being taken out of service.
5. 5.
   The use of excessive amounts of perfume, incense, or any other items that emit strong odors is prohibited, as such use may adversely affect other guests or interfere with the restoration of the room to its original condition. If, after the Guest's departure, the Facility determines that odors resulting from such use remain in the room and cannot be removed through ordinary cleaning procedures, the Contractor and/or Guest shall be liable for all costs incurred in restoring the room to its original condition, including deodorization, special cleaning, and replacement of furnishings, fixtures, or equipment, as well as any loss of revenue resulting from the room being taken out of service.

Vacation of Guest Room

1. 1.
   Upon termination of this Agreement, the Contractor and Guests shall vacate the guest room.
2. 2.
   The preceding paragraph shall also apply when the Facility requires the Contractor or the Guest to surrender and vacate the room pursuant to Article 7, Paragraph 3 of Article 13, Paragraph 3 and Paragraph 4 of Article 18.
3. 3.
   Notwithstanding the provisions of Paragraph 1 and 2, should the Contractor or Guest leave behind any personal belongings, the Facility shall be entitled to dispose of such belongings at its discretion. Furthermore, all expenses incurred in such disposal shall be borne by the Contractor or Guest.
4. 4.
   If the Contractor or Guest fails to vacate the guest room contrary to Paragraphs 1 and 2, the Contractor or Guest shall pay the facility a penalty equal to twice the total amount of accommodation fees and other charges incurred from the day following the contract termination date until the date of complete vacating (plus applicable consumption tax). The amount of accommodation fees and other charges to be used as the basis for calculation in such cases shall be determined by the Facility.

Maintenance of the Facility, safety, security

1. The Facility shall have the right, upon prior notice, to enter any guest room where reasonably necessary for facility maintenance, safety and security, inspections, repairs, cleaning, or any other purpose related to the operation and management of the Facility. The Contractor and the Guest shall cooperate with such entry and shall not refuse the same without reasonable cause. In the event of an emergency or other urgent circumstances, the Facility may enter a guest room without prior notice.

End of Terms and Conditions